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What to Look For When Choosing the Right Hotel for Your Event – Our Guide

December 9, 2019
Jimbaran Bay Beach Resort

When setting up a business meeting or organizing an event, there are a ton of factors that can make or mar the guests’ experience. Part of the key components of a successful event is the venue. While it is one of the first decisions you need to make, it leaves the largest and long-lasting impact the impression your guests walk away with.

Your venue is also the most significant deciding factor in how many guests are willing to go to your event. With that in mind, when choosing the ideal place to conduct your business meeting or party, it’s best to have a guide. It should involve the objectives of the meeting, both of which aim to clarify what you need to meet the set goals.

The list below should help you weigh your options properly and nudge you towards the right decision:

Tip #1: Consider the Location of the Venue

The location of the venue is the first and most crucial factor that leaves the most impact on your event. If you’re flying to Jimbaran Bay for a business event, for instance, it’s best to choose hotels that are well-connected to other vital parts of the city.

This includes easy-to-access transportation routes, which allows guests to prepare for any potential gridlock traffic ahead of time. Setting up an event near tourist spots will also benefit guests that bring their families along the trip.

Tip #2: Consider the Category and Price

The price of the venue, particularly in hotels, are typically based on their number of stars. The rating defines the quality and service you can expect, so it’s only natural to pay for a higher price for more stars. With that in mind, it’s best to choose a venue that puts in value in what you pay for through the amenities and other special offers included in the package.

Be on the lookout for any discounts that can cut your costs, such as free breakfast for guests or a full-board offer. Check out the hotel’s facilities, rooms, and other amenities such as available restaurants, bar, pool, spa, and live entertainment. All of the factors above can create an enriching and memorable experience for guests, so choose wisely.

Tip #3: Consider a Space that Promotes Networking

The right venue offers more than convenience and entertainment. Some hotels may have features that are a better fit for networking, such as venues with on-site outlets like restaurants, lounges, and hospitality suites.

These are suitable areas for conducting networking between guests outside the formal agenda hours. It also provides an impressive waiting area for early birds who are waiting for the event to launch. If you want to take it a step further, you can organize a small meet-up by dividing guests into groups and set up a discussion period at the end of the function.

In Conclusion

The choice of venue is one of the most significant pieces of any event. It sets the scene and dictates the possible happenings before, during, and after the event. With that in mind, be sure to consider the location, the available amenities, features, and other factors that contribute to a positive experience for guests.

We’re a luxury resort based in Bali that also caters for events. Get in touch with us today to book your stay.